Administrative Associate – Lira Branch

Location: Lira, Uganda
Reports to: Finance & Administration Manager

About Cycle Connect

Cycle Connect is a socially-driven business that delivers agricultural products and tools to farmers living in remote, rural areas in Northern Uganda. Millions of farmers are financially excluded and yet need access to products on credit. This is where Cycle Connect delivers, as we specialize in offering productive tools on financing plans, reaching the most last mile customers, and offering low barrier loan terms built for farmers, enabling them to increase their income and in turn propel their communities forward.

We have a growing number of assets in our portfolio, including oxen and plough, bicycles, motorcycles, grinding machines, and a rich pipeline for even more. To date, we have worked with over 14,000 farmers across two different branches and backed up by over 40 team members. We are venturing through an exciting time of rapid growth and scale throughout Uganda and are therefore looking to expand our team.

Position Summary

The Administrative Associate plays a key role in ensuring the smooth day-to-day functioning of the office and support operations. This role is divided into 50% front desk and administrative support, 30% logistics and procurement, and 20% finance-related tasks.

Key Responsibilities

1. Front Desk & Administrative Support (50%)

  • Act as the first point of contact for clients, visitors, and partners at the front desk.
  • Manage all incoming calls, emails, and inquiries professionally.
  • Coordinate meeting schedules, organize internal events, and manage office calendars.
  • Ensure support and availability of any needed items for staff meetings.
  • Keep the office environment tidy, functional, and stocked with necessary supplies.
  • Maintain proper filing systems (both hard and soft copies) for administrative and HR records.
  • Support team travel and accommodation logistics.
  • Assist with staff onboarding and HR-related administrative tasks (IDs, work tools, protective gear).
  • Manage correspondence, deliveries, and mail distribution.

2. Logistics & Procurement (30%)

  • Support procurement by sourcing quotes, preparing requisitions, and managing vendor communication.
  • Maintain procurement and inventory databases.
  • Receive and inspect deliveries, ensuring documentation and quality.
  • Coordinate logistics for field teams (motorcycles, gear, fuel, GPS, service & repairs).
  • Maintain accurate records of company assets and oversee routine inventory checks.
  • Liaise with suppliers and service providers for timely delivery and quality service.

3. Finance Support (20%)

  • Assist in petty cash requisitions, disbursement, usage, tracking, and reconciliation.
  • Support documentation of receipts, invoices, and payment requests.
  • Perform data entry into finance systems or spreadsheets.
  • Organize finance documentation for audits.
  • Follow up on expense reports and financial documentation.
  • Support month-end reconciliations and other tasks as assigned.

Qualifications and Experience

  • Diploma or Bachelor’s degree in Business Administration, Procurement, Finance, or related field.
  • 1–2 years of experience in a similar administrative or operations role.
  • Knowledge of procurement or logistics is an advantage.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail, time management, and organizational ability.
  • High level of integrity and confidentiality.
  • Proficient in Microsoft Office (Excel and Word); accounting software (e.g., QuickBooks) is an advantage.
  • Comfortable in a fast-paced, mission-driven environment.
  • Fluency in Luo (Lango & Acholi) is required.

How to Apply

Take a look at our website to see how you resonate with what we do.
Please fill out the online application form here:
Apply via Google Form

Upload your CV in PDF format into the form (max 3 pages, tailored to this role).
Deadline: 10th October 2025 (applications reviewed on a rolling basis).
Note: Female candidates are highly encouraged to apply.